Privacy Policy

Your privacy is important to us. It is Rockville Nursing Home Foundation, Inc.'s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including via our website, https://www.rnhfoundation.org.

This policy is effective as of 24 June 2021.

Last updated: 1 October 2021

TL;DR Version of Our Privacy Policy

When you click the “Submit” button on the application page of our website you are agreeing to this Privacy Policy. Our mission is to provide scholarships to deserving students in the nursing and allied health sciences. As needed to make decisions regarding the rewarding of scholarships, we will collect information about you, some of which is considered “Personally Identifiable Information”. You CANNOT limit the sharing of your information because we do NOT have affiliates or relationships of any kind with other entities. Therefore, with the possible exceptions found in this section of this Privacy Policy, we will NEVER share your information with third parties unless ordered or required to do so by a court or other government or law enforcement agency. If permitted, we will attempt to contact you if your personal information has been shared to tell what information was shared and to whom it was disclosed. HOWEVER, while we will NEVER share your information (except as required [see above]), we can use your information for purposes of analysis and share and publish the results of any analyses (after your personally-identifiable information has been sanitized (i.e., removed) and aggregated with other applicants and scholarship recipients) in public, commercial, and private forums as we see fit for fundraising and other endeavors with the goal of broadening our ability to provide scholarships to a growing, diverse body of deserving people. We do NOT use cookies nor any other means to track you, but we can’t control whether other websites track you. We have several providers we use to collect and store your information and to communicate via email; their information, including links to their respective privacy policies, can be found below. At any time, you can use the link below to email us with a request to stop contacting you and/or remove the sensitive elements of the information we have for you, including information that might be stored by one of our providers, and also to request that we not contact you again, but you understand that doing so while you are an applicant or scholarship recipient might negatively impact our ability to continue processing your application and/or your ability to receive scholarship funds from us. We will keep your information for up to three years, after which you can email us to request the removal of information that could be used to identify you. But, after we remove your personally-identifiable information we can keep and use your anonymized data for as long as we want.

Information We Collect

To allow us to evaluate your application for initial and continued receipt of scholarship funds, we will collect both generic information about you as well as “Personally Identifiable Information” (“PII”). PII is any information that could be reasonably used to identify you or your household. This includes information about you (such as your name, physical address, social security number, date of birth, driver’s license number, and email address).

PII falls into one of two categories: “voluntarily provided” PII and “automatically collected” PII.

“Voluntarily provided” PII refers to any information you knowingly and actively provide us when applying for and/or receiving scholarship funds from us. “Voluntarily provided” PII might also refer to information found in, or obtained from, the document(s) you upload or otherwise send to us.

“Automatically collected” PII refers to any information automatically collected through the use of cookies or other tracking technologies, as well as information sent by your devices in the course of accessing our website. We do NOT log or use any type of technology to track you or your activity, whether on our site or elsewhere online. We do NOT require, accept, or process payments of any kind, nor we will ever ask you for any bank account, credit card, or other financial information.

Unless more specifically defined, the term “information” as used in this document will refer to all types of information we have about you, both non-PII and PII.

Our Privacy Policy does not apply after you leave our site. In the event our site contains links to third-party sites or services, please be aware that those sites and services have their own privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information.

Legitimate Reasons for Obtaining Your Information

We collect your information for purposes of evaluating your initial application, to assess your ability to continue receiving scholarship monies from us, for communication and follow up with you from time to time, and for statistical analyses (see below regarding removal of PII during such analyses).

We will not collect information from you without first obtaining your consent.

Collection and Use of Information

We may collect information from you when you do the following:

Submit an application and supporting documents for initial and continued scholarship; and,
Contact us via email or similar technologies.

We may collect, hold, use, and disclose information for the following purposes:

to evaluate your application;
to contact and communicate with you;
to communicate with the education institution(s) for whom, upon granting of a scholarship, you give us permission to contact and share your information as needed to affect payment and proper crediting of your scholarship funds to your school account(s);
for internal record keeping and administrative purposes;
for statistical analyses (see below regarding removal of PII during such analyses); and,
to comply with our legal obligations, retain any right(s) we might have, and resolve any disputes between you and us.

Excepting the individuals and entities identified in next section (“Disclosure of Personally Identifiable Information”), except as required by law, we will never disclose or share with any other organization the following information:

Your name;
Your social security number;
Your date of birth (though we can and will use your age as calculated from your date of birth);
Your contact information (physical address, phone, email);
Your employer name(s) (past or present); and,
PII found in any document you gave us, whether it’s your PII or the PII of others (e.g., tax returns which include you and other person[s]).

We may disclose your PII and other information to:

our employees and members of the Board of Governors’ Scholarship Review Committee;
a parent, subsidiary, successor, or affiliate of our company, (none currently exist - should they be created in the future, we will notify you in writing regarding an updated Privacy Policy);
a successor entity which buys or to which we transfer all or substantially all of our assets and scholarship-making processes, to ensure continuity of scholarship operations;
third-party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers (including service[s] we use to collect and store your information, such as data storage, hosting, communication, and server providers), error loggers or problem-solving providers, and professional advisors with whom we have a written Non-disclosure/Confidentiality Agreement or such other agreement which protects your information);
courts, tribunals, governmental or other regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights; and,
employees and agents of the education institution(s) (i.e., colleges and universities) for whom you give us permission to disclose your PII, as needed to facilitate the timely, accurate transmission and proper crediting of scholarship funds to your account with said institution(s).

Third parties we currently use include:

Website hosting, application collection, and application data storage via Squarespace.com
Domain and email hosting via GoDaddy.com
Document upload and storage via dropbox.com

Use of Your Information for Analysis

You understand and agree that after your PII has been removed and aggregated with other applicants and scholarship recipients, we may use your information for purposes of analysis, including sharing and publishing the results of any analyses () in public, commercial, and private forums to enhance our visibility and help grow our ability to fund scholarships.

Security of Your Personal Information

When we collect and process any of your information, and for as long as we retain your information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security.

Our website is hosted by Squarespace. Squarespace provides us with the platform that allows us to have an online presence and to make the application and process conveniently available to you. Information you enter via the website and/or its application may be stored through Squarespace’s data storage, databases, and the general Squarespace.com applications. They store your data on secure servers. The Privacy Policy for Squarespace can be found here.

We use GoDaddy for our email hosting. The Privacy Policy for GoDaddy can be found here.

We use Dropbox for document upload and for online document storage. The Privacy policy for Dropbox can be found here.

The credentials for all of the services we use are protected by robust passwords which are changed at regular intervals, and are further secured via multi-factor authentication.

We use physical security measures and maintain current subscriptions for other commercially available, software-based endpoint protection products to help further ensure the privacy and security of your information and to protect our physical and electronic assets.

How Long We Keep Your Information

Subject to the protections and permitted usages identified elsewhere in this document, if your application did not result in a scholarship, we will keep your PII for a minimum of three years from the date we informed you of our decision.

Likewise, if you (have) received scholarship funds from us your information is still subject to the protections and permitted usages identified elsewhere in this document, and we will keep your PII for a minimum of three years from the last date your scholarship funds cleared our bank account.

Any time after the three years has passed you can email us at privacy@rnhfoundation.com and request that we permanently delete your PII, including any document(s) which might contain PII, from the platforms and services we use to store our data. However, you agree that once we remove any information which can be used to identify you (and others, if you provided us with documentation which contains PII for them), we can and will retain and use your non-PII for statistical analyses and compliance with appropriate government rules and regulations for as long as we want.

Children’s Privacy

Nothing we do is directed at children under the age of 13, and we do not knowingly collect personal information about children under 13. The sole exception to this policy might be in instances where, in order to document your income for purposes of assessing your application for scholarship, tax return(s) you provided us might also list other dependents under the age of 13. Regardless, we do not collect information about any individual other than the applicant.

International Transfers of Information

To the best of our efforts and knowledge, the personal information we collect is stored and/or processed in the United States, or where our service or third-party providers maintain facilities.

If we gain knowledge that your information is stored or processed in other countries we will notify you in writing and take all reasonable precautions to protect your information in accordance with this privacy policy.

Your Rights and Controlling Your Information

Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this Privacy Policy. You do not have to provide personal information to us, however, if you do not, it might adversely affect our ability to evaluate your scholarship application and/or provide you with scholarship funds.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this Privacy Policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Marketing permission: By clicking the “Submit” button on the application page of our website you agree that we can use information you provide to us to contact you for purposes of informing you about the status of your application or scholarship, and to contact you to inform you about other opportunities we think might benefit your pursuit of knowledge and experience.

You may change your mind and revoke this consent at any time by contacting us using the contact information located at the bottom of this document.

Access: You may request details of the personal information that we hold about you.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided at the bottom of this document. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

Non-discrimination: Except as it relates to us being able to properly evaluate your application for both initial and continued scholarship, we will not discriminate against you in any way for exercising any of your rights over your information.

Notification of data breaches: We will comply with laws applicable to us in respect of any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, is it your responsibility to contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Unsubscribe: To unsubscribe or opt-out of communications, please contact us using the contact information located at the bottom of this document We may need to request specific information from you to help us confirm your identity.

Business Transfers

If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data, including your information, among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may, to the extent permitted by applicable law, continue to use your information according to this policy, which they will be required to assume as it is the basis for any ownership or use rights we have over such information.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your information.

Additional Disclosures for California Compliance

(this section applies to California residents only)

Under California Civil Code Section 1798.83, if you live in California and your business relationship with us is mainly for personal, family, or household purposes, you may ask us about the information we release to other organizations for their marketing purposes.

To make such a request, please contact us using this link. You may make this type of request once every calendar year. We will email you a list of categories of PII we revealed to other organizations for their marketing purposes in the last calendar year, along with their names and addresses. Not all PII shared in this way is covered by Section 1798.83 of the California Civil Code.

Do Not Track, Cookies, and Pixels

We do NOT use cookies, pixels, nor any other means to track you, but we can’t control whether other websites track you. We have several providers we use to collect and store your information and to communicate via email; their information, including links to their respective privacy policies, can be found above

We adhere to the standards outlined in this privacy policy, ensuring we collect and process PII lawfully, fairly, transparently, and with legitimate, legal reasons for doing so.

California Notice of Collection

In the past 12 months, we have collected the following categories of PII enumerated in the California Consumer Privacy Act:

Demographics, such as your age or gender. This category includes data that may qualify as protected classifications under other California or federal laws.
Audio or visual data, such as photos or videos you share with us or post on the service.
Employment and education data, such as data you provide when you apply for a scholarship with us.

For more information on information we collect, including the sources we receive information from, review the “Information We Collect” section. We collect and use these categories of personal information for the business purposes described in the “Collection and Use of Information” section, including to provide and manage our Service.

Right to Know and Delete

If you are a California resident, you have rights to delete your personal information we collected and know certain information about our data practices in the preceding 12 months. In particular, you have the right to request the following from us:

The categories of personal information we have collected about you;
The categories of sources from which the personal information was collected;
The categories of personal information about you we disclosed for a business purpose or sold;
The categories of third parties to whom the personal information was disclosed for a business purpose or sold;
The business or commercial purpose for collecting or selling the personal information; and
The specific pieces of personal information we have collected about you.
To exercise any of these rights, please contact us using this link the details provided in this privacy policy.

Shine the Light

If you are a California resident, in addition to the rights discussed above, you have the right to request information from us regarding the manner in which we share certain personal information as defined by California’s “Shine the Light” with third parties and affiliates for their own direct marketing purposes. Again, we do NOT have affiliates or relationships of any kind with other entities.

To receive this information, send us a request using this link. Requests must include your name, street address, city, state, and ZIP code.

For any questions or concerns regarding your privacy, you may contact us using the following details: Attn: privacy@rnhfoundation.org.